INFORMATION FOR E-POSTERS

 

AUDIO VISUAL GUIDANCE for E-POSTERS

 

Please read this information sheet carefully and take note of the advice given. If you are unsure about anything then please ask.

 

Specifications and creating your e-poster

 

The posters will be viewed on 50-inch HD widescreen screens (not touch screen), so please bear this in mind when creating your poster. Please refer to the good practice section below for more detailed information.

 

Format – We are not accepting traditional hanging posters only e-posters. Please read the following information very carefully. We have detailed below the only acceptable format that your e-poster should be in. If it isn’t in this format it cannot be accepted as it will not display correctly and we are enforcing rigorous quality control at this meeting.

 

Only acceptable format – Your e-poster submission should be a one slide PowerPoint file only in widescreen. We will convert your slide to pdf format.

 

Naming your file – Save your file naming it the title of your eposter (use the title that was submitted on your abstract as changes are not acceptable).

 

Deadline – We require your e-poster by the deadline of 12 noon on Friday 18th September 2015.

 

Slide Master Format – When creating your e-poster from Microsoft PowerPoint, please create it in the widescreen format. This format is the default format for Microsoft Office 2013 and later versions. This is NOT the default setting for Microsoft Office 2010 (or earlier), therefore you will have to change your slide master BEFORE creating your PowerPoint slide.  You can download a template here or follow the guidelines below. Eposter Template (pptx file) or earlier version of Eposter Template 97-2003 (ppt file)

 

If you are unsure how to do change the slide master, please see below:

 

For PowerPoint 2007 and 2010

Go to design tab è page set up è on-screen show 16:9 è landscape. Design your PowerPoint presentation in the usual way and then save / convert to a pdf format.

 

For earlier versions of PowerPoint

Go to Slide Master è page set up è slides sized for “custom” è width = “25.4 cm” and height = “14.29 cm” è landscape. Design your PowerPoint presentation in the usual way and save then save / convert to a pdf format.

 

Font – Text should be minimum Arial or Times New Roman 10 point size for optimal viewing. Headings and titles should be between point sizes 12-16

 

Images – should be the highest possible resolution for optimal viewing

 

Video – cannot be included

 

Internet – internet or hyperlinks cannot be included

 

Good practice for producing an electronic poster:

 

1. The poster should one slide (widescreen template in landscape orientation) made up of no more than SIX individual sections

2. Each section should be brief and to the point

3. For case series, studies and audits the sections should follow the following format: introduction, methods, results, discussion, significance / conclusion

4. For interesting case reports, sections should follow the following format: history, clinical findings, management, result/outcome, conclusion

5. Adopt the motto of Mies van der Rohe: “Less is more”

6. Don’t put more than 6 bullet points per section

7. Don’t put more than six words per line / bullet point

8. Avoid wrapping the text, use of paragraphs – this isn’t an essay

9. A lot of text on your poster detracts from your message

10. Text: avoid all upper case even in titles

11. Text should contrast with background i.e. white, bright yellow text if using a dark background or black text (not blue) if using white / pale background

12. Background should be plain – avoid borders etc

13. Body text should be minimum Arial or Times New Roman font size 10 for optimal viewing

14. Images should be scanned at highest resolution possible

15. Use charts and graphs (very poster friendly) but remember to use large text size on legends / lables

16. References – in large, readable text otherwise don’t include

 

Failure to submit your e-poster by 12 noon on Friday 18th September 2015 will mean that your e-poster will NOT be included at the meeting. We are providing viewing stations that have a programmed menu and our technicians require ample time to set all the stations. Once you have submitted your e-poster by the deadline it cannot be changed.